Facility Request Form

INSTRUCTIONS FOR USE:

  • Secure request form from the church office or fill out this online form.
  • Please read over policies concerning the use of facilities found below.
  • Check the church calendar to see if the facility you are requesting is being used. (Check website www.gccob.com/events then Church secretary)
  1. After the form is submitted we will inform you if the request is approved or denied.  This process involves a few people from different departments and could take a few days. Feel free to contact the church to check on progress. 
  2. After using the facility, please use a checklist that will be emailed to you to ensure that everything is done. 
  3. There is a fee involved in using the building. Below describes fees associated with use of the building. On top of fees a $250 deposit will be required if the event requested is approved. This deposit will be returned after the event, if the building was returned to a previous state and nothing was soiled, neglected or destroyed. If an item was soiled, neglected or destroyed a portion or all of the $250 deductible will be used to return the item to satisfaction at the discretion of the Senior Associate Pastor or the person who approved the event.

Fees are as follows:

Event hosting fees

Item fees are per hour

Item

Hours

Total

Use of Sanctuary / Main Lobby / Bathroom

Non-Member ($20)   Member ($10)    

 

$

Use of Theater / Main Lobby / Bathroom    

Non-Member ($20)      Member ($10)

 

$

Use of Kitchen (Preparing and cooking)         

Non-Member ($20)      Member ($10)

 

$

Use of North Lobby / Bathroom

Non-Member ($15)      Member ($5)   

 

 

Use of Conference room

Non-Member ($5)     Member (Free)

 

$

Use of Children’s areas (Special requests only)

Non-Member ($5)     Member (Free)

 

$

Audio, Video and or lighting technician(s).

Non-member ($30) Member ($15)      

 

$

CLEANING FEES

-Mandatory with 4 + hour use

-Mandatory with Friday or Saturday events

 

 

Sanctuary / Main Lobby / Bathroom ($100)

 

$

Theater / Main Lobby / Bathroom ($75)        

 

$

Kitchen, Conference and / or Children’s rooms. Includes bathroom and Main lobby or North Lobby ($50 + $25 per room)

 

$

Other items – Includes set up and removal

(Non-Members)

 

 

Tablecloths   #_____ at $ 2  each                      

 

$

Tables  # ____ at $3 each

 

$

Total

$

____________________________________________________________

Tip: Do not use $ sign... Just put number

The church facilities are created primarily for worship, training, fellowship, outreach and furtherance of the Gospel.  Any group using the facilities should not be in conflict with these basic ends.  This policy has been designed to define appropriate usage guidelines of the facilities that promote a maximum benefit for the church family and community.

  • Procedural guidelines for scheduling the use of church facilities:
    1. Any individual or group desiring to use the facilities, other than for normal church activities, shall submit a request.
    2. The completed form shall be submitted and the Senior Associate Pastor, Elder board and/or Senior pastor will determine if there is a conflict in scheduling or with church policy.
    3. Requests may not be submitted prior to thirty days in advance of facility use, with the exception of weddings. A request may be made 12 months prior to the wedding.  See the wedding packet for details. Please request this packet. 
  • No application for persons under the age of eighteen (18) will be considered.
  • The church considers its facilities to be a place of worship.  All persons should conduct themselves accordingly as responsible individuals while participating in activities using church facilities.  The person who submits the application will be held responsible for any and all damages to the building and furnishings.  All furnishings shall be restored to the original order.
  • Reduction of usage fees will not be extended to non-members who request the use of facilities through a church member.
  • The person or person(s) who submit the application will be responsible for cleaning the facilities. Cleaning fees are noted below.  Any applicant not adhering to the policies will not be considered for future requests.
  • Recurring events must follow the same guidelines as noted above for each event.
  • Saturday night or Sunday morning events will most likely not be approved.
  • Every group or organization using church facilities must abide by all church guidelines, requirements and other restrictions regarding the usage of the church facilities.
  • Users of the church facilities agree to use the utmost care in the use of church facilities and agree to leave the facilities in good, clean condition.
  • Great Commission Church reserves the right to schedule other activities and events in other parts of the church facility.
  • In the event of damage to the church facilities, those using any church facility shall accept the amount of repair and replacement costs as estimated, or otherwise determined, by the church Finacial Administrator and shall pay the church for such repair and replacement costs upon demand.
  • For children and youth events, the applicable group or organization must provide adequate adult supervision for all usage.
  • Those using church facilities must confine themselves to the areas provided for in the POLICY REQUEST FORM (S).
  • Users may not take tables and/or chairs, and/or other items, from other rooms and/or areas of the facility.
  • Use of tobacco products, alcoholic beverages, or drugs is strictly prohibited on church premises.

General information when hosting an event

 

  • Only the church custodian may move furnishings in the sanctuary.  No articles of furnishings, tables, pulpit, musical instruments or things of that nature shall be moved by anyone else without permission. Items must be returned to their original locations.
  • No tacks, nails, pins, screws or any other like objects shall be driven into the walls, floors or furnishings, and no adhesive/masking tape shall be attached to any furniture or walls.
  • In placing flowers, ferns or other decorative material, care must be taken at all times that the floors, walls and furnishings not be disfigured.  Protection must be placed under all pots, palms and vases so that no dampness seeps through.
  • When lighted candles are used, protection must be placed under each candle holder assuring that no candle drippings will mar the rugs or furnishings.  If candles are used in the aisles, they must be covered with glass. 
  • Only persons approved by the Music Director shall use or move audio and video equipment.  
  •  Any use of the sanctuary for activities other than worship or church related purposes require prior approval by the church.

LIABILITY:  Any damage done to the church or furnishings by the florist, photographers or caterers shall be repaired by the person, firm or wedding party to the satisfaction of the Senior Associate Pastor of Great Commission Church. This church assumes no responsibility for clothing, jewelry, money, materials, equipment, etc. or other items left at the church at any time.

SMOKING IS NOT PERMITTED AT ANY TIME IN OR AROUND THE CHURCH BUILDINGS.